UK Block Management Compliance Software
Compliance tracking and document management for managing agents, RMCs, and RTMs
Who this is for
Managing agents, resident management companies (RMCs), right-to-manage companies (RTMs), and property managers responsible for leasehold buildings in England and Wales.
The Compliance Challenge
Managing compliance across a portfolio of leasehold buildings involves tracking dozens of statutory obligations, from fire safety certificates to insurance renewals, Section 20 consultations to building safety registration. Paper-based systems and spreadsheets create gaps. Missed deadlines can result in tribunal claims, enforcement action, or personal liability for directors. The volume of regulatory change since the Building Safety Act 2022 has made manual compliance tracking increasingly difficult to maintain.
Why This Matters in the UK
UK block management operates under a complex web of legislation. The Landlord and Tenant Act 1985 governs service charge recovery and consultation requirements. The Regulatory Reform (Fire Safety) Order 2005 mandates fire risk assessments for common parts. The Building Safety Act 2022 introduced the Building Safety Regulator, golden thread requirements, and mandatory registration for higher-risk buildings. Managing agents also face professional standards from ARMA, IRPM, and RICS. Failure to comply can result in service charge limitations, enforcement notices, or prosecution.
How BlocIQ Addresses This
Tracking
BlocIQ maintains a compliance calendar for each building, tracking certificate expiry dates, assessment renewals, and statutory deadlines. The system generates alerts before deadlines approach, giving you time to instruct contractors or prepare notices.
Auditability
Every compliance document is stored with metadata including upload date, source, and validity period. When a leaseholder or tribunal requests evidence of compliance, you can produce a complete audit trail without searching through email or filing cabinets.
Document Intelligence
AI-powered document analysis extracts key dates, contractor details, and recommendations from uploaded certificates. Fire risk assessments are parsed to identify action items. Insurance certificates are checked for adequate cover levels.
Building-level dashboards show compliance status at a glance across your portfolio.
Integration with Outlook allows compliance documents received by email to be automatically filed.
Ask BlocAI can answer questions about a specific building's compliance position using natural language.
Frequently Asked Questions
What compliance areas does BlocIQ cover?
BlocIQ tracks fire risk assessments, gas safety certificates, electrical installation condition reports, insurance certificates, lift maintenance records, legionella risk assessments, asbestos surveys, and building safety registration. The system can be configured for additional certificate types specific to your portfolio.
Is BlocIQ suitable for RMCs and RTMs without a managing agent?
Yes. BlocIQ is designed for both professional managing agents and self-managed buildings. RMC directors can use the platform to track compliance obligations without property management experience. The system provides guidance on what certificates are required and when.
How does BlocIQ handle buildings that fall under the Building Safety Act?
Buildings over 18 metres or 7 storeys with at least two residential units are classified as higher-risk buildings under the Building Safety Act 2022. BlocIQ flags these buildings for additional requirements including registration with the Building Safety Regulator, safety case preparation, and golden thread documentation.
Can BlocIQ generate compliance reports for AGMs or board meetings?
Yes. BlocIQ can generate compliance summary reports showing the status of all tracked certificates, upcoming renewals, and outstanding actions. These reports are suitable for inclusion in AGM packs or board meeting papers.
Does BlocIQ replace the need for professional compliance advice?
No. BlocIQ is a tracking and document management tool. It does not provide legal advice or replace the need for qualified fire risk assessors, building surveyors, or solicitors. The platform helps you manage the administrative burden of compliance but professional judgment remains essential.
Related Topics
Learn more about how BlocIQ supports UK compliance requirements.
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