Fire Risk Assessment Tracking Software
Track FRAs, monitor recommendations, and manage remedial actions across your portfolio
Who this is for
Managing agents, responsible persons under the Fire Safety Order, RMC/RTM directors, and anyone with fire safety duties for residential common parts in England and Wales.
The Compliance Challenge
Fire risk assessments generate action items. Assessors identify deficiencies—missing fire doors, inadequate compartmentation, blocked escape routes—and recommend remediation within specified timeframes. These recommendations often get lost in email, filed in cabinets, or forgotten until the next assessment reveals the same issues unaddressed. When a fire occurs or an enforcing authority inspects, inability to demonstrate that you acted on FRA recommendations exposes you to prosecution under the Fire Safety Order.
Why This Matters in the UK
The Regulatory Reform (Fire Safety) Order 2005 requires a "responsible person" to carry out fire risk assessments of common parts and take reasonable steps to reduce or remove risks identified. Following Grenfell, the Fire Safety Act 2021 clarified that the Order applies to the structure, external walls, and individual flat entrance doors of residential buildings. Enforcing authorities (typically fire and rescue services) can issue enforcement notices, prohibition notices, or prosecute. Fines are unlimited and imprisonment is possible for serious breaches. The responsible person is usually the building owner, but managing agents often have contractual responsibility to arrange assessments and implement recommendations.
How BlocIQ Addresses This
Tracking
BlocIQ maintains a fire safety dashboard for each building showing the current FRA status, next review date, and outstanding actions. When you upload an FRA, the system creates tasks for each recommendation with target completion dates based on the assessor's priority ratings.
Auditability
Every FRA action is logged with completion evidence. When you address a recommendation—replacing a fire door, clearing an escape route, installing emergency lighting—you attach evidence and mark the action complete. This creates a defensible record showing you acted reasonably on professional advice.
Document Intelligence
BlocIQ's AI reads uploaded fire risk assessments and extracts action items, risk ratings, and deadlines. You don't need to manually transcribe recommendations from PDF reports. The system identifies high-priority items and surfaces them for immediate attention.
Automated alerts notify you when FRA review dates approach or action deadlines pass.
Portfolio-wide reports show FRA status across all managed buildings.
Ask BlocAI can answer questions like "Which buildings have overdue FRA actions?" or "When is the FRA due for [building name]?"
Frequently Asked Questions
How often should fire risk assessments be reviewed?
There is no fixed statutory interval, but guidance typically recommends annual review for most residential buildings, or sooner if there are significant changes (building works, change of use, fire incident). Higher-risk buildings may warrant more frequent review. The FRA itself should state the recommended review date.
Who can carry out a fire risk assessment?
The Fire Safety Order requires the responsible person to appoint a "competent person" to assist with fire safety duties. For residential buildings, this typically means engaging a qualified fire risk assessor. Assessors may hold qualifications from bodies like the Institution of Fire Engineers (IFE) or be registered with third-party schemes.
What happens if we can't afford to implement all FRA recommendations immediately?
Fire risk assessments typically prioritise recommendations. Critical life safety items should be addressed urgently. Lower priority items can be programmed into maintenance budgets. Document your decision-making process and timeline. If costs require a Section 20 consultation or reserve fund expenditure, start that process promptly. Demonstrating reasonable steps is key to defence.
Does BlocIQ replace the need for a fire risk assessor?
No. BlocIQ is a tracking and document management tool. You still need to engage a competent fire risk assessor to conduct assessments. BlocIQ helps you manage the administrative burden of tracking assessments, implementing recommendations, and maintaining audit trails.
Can leaseholders see fire safety information in BlocIQ?
Building owners have obligations to share fire safety information with residents. BlocIQ's leaseholder portal can be configured to provide access to fire safety summaries. The level of detail shared is at the responsible person's discretion, balancing transparency with security considerations.
Related Topics
Learn more about how BlocIQ supports UK compliance requirements.
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